Save Me Trust Looking For Personal Assistant/HR Administrator AT Windlesham Full Time

Job Type: Permanent
Hours: Full-time 40hrs/week 09:00 – 18:00
Location: Windlesham, Surrey

We are looking for an individual to join our team as Personal Assistant/HR Administrator to the Chief Executive Save Me Trust & Harper Asprey Wildlife Rescue.

Who we are:
Save Me Trust & Harper Asprey Wildlife Rescue (HAWR) are registered wildlife charities who operate alongside one another. Save Me Trust works proactively to protect wild animals through campaigning and collaboration with government, businesses and the community. HAWR works 24/7, 365 days a year to rescue, rehabilitate and release native wildlife. We have a fully operational facility including a veterinary practice and rehabilitation pens/areas for all British wildlife. There is a small team of permanent staff and a large team of volunteers.

The role:
The Chief Executive is looking for someone to join the team to ensure the smooth running of the office, by providing comprehensive personal and HR administrative support. This includes planning and coordinating meetings, events, etc.; preparing for, minuting and following up on meeting actions; managing the CEOs personal and professional diary and managing the HR processes for permanent staff.

As Personal Assistant you will:

• Be the first point of contact for internal and external clients on CEO’s activities and events, independently handle sensitive communication/information flow. Effectively manage CEO’s private and professional diaries including scheduling appointments and meetings, and independently resolving conflicts.
• Organise and manage the flow of work in and out of the CEO’s office. This includes the organisation of daily correspondence (internal and external); compiling and filing reports; follow-up on various items on CEO’s behalf.
• Prepare draft emails and other correspondence for the CEO. Prepare key documents for signature, comments, decision, or action.
• Organise and prepare relevant briefing or background materials for meetings.
• Create and or adapt presentations to be made by the CEO
• Organise/coordinate CEO’s travel.
• Organise weekly staff meetings/general meetings/events; including coordinating agenda, drafting meeting minutes, and following up

In terms of HR administration, you will:

• Maintain human resources records by recording new hires, terminations, pay increases, tracking holiday, sick and personal time.
• Orient new employees by providing orientation information packets; reviewing company policies; gathering payroll information; explain and obtain signatures for benefit programs etc.
• Document human resources actions.
• Assist the CEO to prepare for the annual appraisal process.
• Assist with the administration of recruitment and hiring processes.

Experience, knowledge and skills:

• Previous experience working as a personal assistant is preferred but not essential
• Previous experience of HR administration is desirable
• Knowledge of basic HR processes is desirable
• Full driving licence and access to a vehicles we are isolated and not on the public transport route
• Ability to organise, prioritise, schedule, plan and coordinate work
• A proven track record in managing confidential information
• Strong written and verbal communication skills
• Intermediate to advanced MS Word, Outlook, Excel, PowerPoint, and ability to conduct internet research

Personal qualities:

• Team worker
• Problem solver
• Flexible
• Can-do
• Have integrity
• Compassionate

Working Conditions:

The work is located in an office.

Job Types: Full-time, Permanent

Salary: £23,000.00-£25,000.00 per year

Schedule:

• Monday to Friday

Work Location: One location

Application deadline: 14/02/2023