Nottingham University Hospitals NHS Trust Looking For HR Secretary – Part Time AT Nottingham Full Time

Band 3

Main area

Human Resources (People and Organisational Development)

Grade

Band 3

Contract

Permanent

Hours

Part time – 22.5 hours per week (See advert for working days)

Job ref

164-4512425

Site

Trust Headquarters, Nottingham City Campus

Town

Nottingham

Salary

£20,330 – £21,777 per annum (pro rata for part-time staff)

Salary period

Yearly

Closing

07/09/2022 23:59

Job overview

Are you looking to kick-start your career in Human Resources (HR) and the NHS or looking for a new or different challenge? We have two excellent opportunities available to work in our fast paced HR department as a HR Secretary.

Post Details

Please indicate in your application which post you are interested in being considered for: Post 1, Post 2 or either.

These post are part time.

Post 1 – 22.5 hours: 3 days: 8-2.30pm (inc break) + 1 day: working 4.5hours

Monday, Tuesday, Wednesday, Thursday

Post 2 – 22.5 hours: 3 days: 10.30-5pm + 1 day: working 4.5hours

Monday, Tuesday, Thursday, Friday

Although some experience would be an advantage, more important are your excellent organisational and communication skills as well as attention to detail and customer focus.

Our HR function underpins all our Trust’s activities and enables our staff to perform at their best. As a key person (often the first port of call and first point of contact) in our small secretarial team, you will join us as an effective and collaborative member of the HR Department (People and Organisational Development) and you will be responsible for providing excellent secretarial support to our Operational HR team and wider HR departments.

Feel free to give me a call, or drop me an email to discuss this role further – I’m happy to chat and my contact details are in this advert.

Main duties of the job

You will use excellent organisational skills to develop and maintain administrative support systems, including diary management, fully administrating meetings, managing correspondence and communications to and from the department, and ensuring that systems are effective in their use and are reviewed regularly.

You will take responsibility for administering specific activities and projects within the wider HR departments and support the daily demand of queries relating to basic and routine aspects of HR.

As part of the application process you will be asked to complete a Supporting Information section. This is your opportunity to showcase you!

You should outline your skills, experience, and achievements, providing further information/evidence of your suitability for the role, with particular reference to the essential criteria (outlined in the attached Person Specification).

Please also indicate which post you are interested in being considered for: Post 1, Post 2 or either.

Working for our organisation

Nottingham University Hospitals (NUH) is one of the biggest and busiest NHS Trusts in the country. We are, a large, complex, person-centred organisation with an excellent national and international reputation for the quality of patient care, research, education and innovation. For more information about the Trust, visit our website

Some of the benefits of working for our organisation include:

• Flexible working
• Opportunities for to be innovative/creative in the workplace
• Friendly and supportive work colleagues within the team
• Salary sacrifice schemes
• Cycle to work and travel

Detailed job description and main responsibilities

Please see the attached the Job Description and Person Specification for key duties and responsibilities.

Person specification

Training and Qualifications

Essential criteria

• Educated to NVQ3 (or equivalent level qualification or experience) in admin or A combination of NVQ2 (or equivalent level qualification or experience), additional courses and experience
• GCSE’s including English or equivalent level qualification/experience
• Demonstration of RSA 1/2 or equivalent good and accurate typing skills/experience

Desirable criteria

• RSA 3 typing/word processing or equivalent
• ECDL or equivalent
• Recognised secretarial/ administration qualification

Experience

Essential criteria

• Knowledge of a range of secretarial procedures
• Ability to use modern office software (Word, Excel, PowerPoint)
• Excellent Communication and Telephone Skills
• Experience of managing a busy and varied workload

Desirable criteria

• Secretarial / Administration experience in a busy office environment
• Minute taking / audio typing
• Experience of dealing with customers

Person Specification

Essential criteria

Please see attached Person Specification for further detail on essential criteria

Desirable criteria

Please see attached Person Specification for further detail on desirable criteria

___________________________________________________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:
Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.

Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.